BEC写作课堂讲义

BEC写作讲义 商务便函与便条 1. 商务便函一般指备忘录。它常用于公司等组织内部，是联系工作，交流信息， 处理日常公务时使用频率较高的一种便函，常由主管某项工作的人写给有关人 员。因为不用向外单位发送，写备忘录不需要称呼语和结束套语。其格式不像正 式公文那样严格，但却要求简明，易懂和切题。 商务便函一般由以下几个部分组成 1、Memo Memo 是 Memorandum 缩写，因此也可以用 Memorandum,此外还有 Internal Memorandum 和 Interoffice Memorandum.其意思都是一样的。 2、To这一标题后面应写收信人的姓名与职衔，姓名前可以用尊称或不用，如 To Mr. John Smith, Sales Manager 3、From这一标题后应写发信人的姓名与职衔职衔可根据需要决定写或不写，但姓名前 不要用尊称。 4、Date Fl期的写法同书信里日期写法的要求完全一样，不要用数字来表示月份。 5、Subject这一标题后是写事由的，即用一个或儿个词汇简单概括便函的内容，以便查阅。 事由必须简洁明了，不要用完整的句子，如 Changes in Travel Advance 1 Promotion of Staff Vacation Schedule Participation in Training Programmes 6、Message 商务便函还可以根据实际需要在末尾增加发信人的姓名首字母、附件、副本抄送等。 SCHOOL OF ENGLISH FOR BUSINESS MEMORANDUM ToMr. Kingswick, Course Coordinator From Bamsby Campbel Date 19 November, 1995 j Subject Lesson Plan fbr 28 November Lecture I intend to teach memo writing in my next lecture. I plan to cover the following plans 1. Inside Address This is omitted in a memo. As internal communication the reason is obvious. 2. Greeting It is mere polite to put Mr., Mrs. or Ms before and the office after the name of the recipient You may sometimes address the readers as a group. 3. Subject This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it. 4. Body These should be short, less than 1 lines, and concentrate on only one paragraph one idea each Sometimes fbr memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs fbr easy reference later on. 5. Carbon copy This is written as c.c. fr short. As in a letter, it lists the persons who arc also receiving the memo. 6. Signature Only the initial is needed. The office and name in print of the writer arc omitted. In more casual memos there is no signature at all. Any thought on my notes Anything to add Let me know at tea break. c. c. Mr. P.L. Duckc, Iraining Officer 般公司企业往往都印有按照自己公司风格的商业便函，请看F列例子 Memo To（收信人） From（发信人） Date（日期） Subject（事由） Message（正文） 大企业往往拥有许多分支机构，其商务便函信笼就包含较多的内容，如 Memo To（收信人） Company（分公司） Dept（部门） Location Ext（地址与分机号） Subject From Company Dept Location Ext Date Message 例题 You arc the training manager of a company which has won a large export order. You have been asked to organise foreign language training fbr some of your staff. Write a memo to staff explaining why the courses arc necessary saying which members of staff should attend announcing when the courses will start Write 40-50 words on a separate sheet. ［范文］ To All staff* From the Training Manager Date I March 2005 Subject A Foreign Language Training Course I was asked to organise a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders s